Whether you choose to move because of business needs, brand enhancement, or employees satisfaction and retention, relocating your business can have significant benefits to your bottom line.
Since moving an office is a complex process, it takes thoughtful planning. Here’s what you should know about planning an office move:
You need to begin planning as soon as possible when moving to a new office.
The amount of time you’ll need depends on the size of the office. If your office is small, you’ll need around three months. Offices in the medium or large range will need 6 to 8 months in advance.
Pick a move-in date that works for your office.
Start making a checklist of things you’ll need to take care of before the office move. It’ll help you organize these tasks and assign them accordingly.
You can’t accomplish business moving on your own. You’ll need the help of your coworkers and employees.
Appoint a person from each department to take care of a particular area. For instance, managers or department heads can make sure every employee packs up their desk areas in time. This includes all personal items and files.
Assign tasks to stay on top of the move. For instance, make sure someone cleans the reception and common room areas.
Keep your office team updated on developments during the move. Nobody in your office should be left in the dark about the office move. Hold regular meetings to ensure everyone stays updated on the office move news.
Make a note of all the specific details surrounding your new office space.
Is it big enough to hold your entire staff? Is it in a neighborhood that benefits your brand? You need to consider things like this before committing to a location.
The new office location should have enough room for the office staff. It should also have enough power sockets.
There shouldn’t be any surprises when it comes to assessing the space.
Next, you’ll have to hire movers to help you with relocating the office. Call movers in advance, so they’re available on your move-in date. To be safe, look for a company that specializes in office moves/commercial moving.
You might have to hire specialists to accomplish specific tasks. For instance, you might need computer network specialists or IT professionals to get your computers running again. There’s also the chance you’ll need a telephone line installer’s help.
These are only a few of the specialists whose help you might need.
To retain your customers and clients, alert them about the move. Create a contact list with all your customers and clients.
Make calls to customers/clients about your move. If they don’t answer, leave a message. If you can, send out emails and text alerts to notify people of the move.
Whether you are relocating your office because you need more space, or you seek to improve the work environment, moving your entire business presents challenges as well as opportunities.
Let us help you make your office move smooth and efficient. Contact us today.